Initial license verification
At hire, licenses are verified through primary source (state boards, certification bodies). Details are captured: number, type, issuing state, expiration date, status.
Ongoing Compliance
Track professional license expirations, status changes, and disciplinary actions. Automated alerts ensure employees maintain required credentials.
The ongoing extension of the license verification performed at hire, no separate sign-up step.
What's covered
License tracking monitors professional credentials for expiration, status changes, and disciplinary actions. It connects to initial verification at hire and maintains ongoing oversight throughout employment.
Track license expiration dates and receive alerts before licenses lapse. Prevents employees from working with expired credentials.
Monitoring for license status changes: active, inactive, suspended, revoked, or voluntarily surrendered.
Alerts when licensing boards issue disciplinary actions, sanctions, or restrictions against a license holder.
Track when licenses are renewed and updated with new expiration dates, keeping records current.
Monitoring for changes to a license's scope, endorsements, or practice limitations (e.g., prescriptive authority, practice settings).
Track licenses held in multiple states, common for nurses, physicians, and others with compact or multi-state practice.
Who needs it
Any position that requires a professional license or state-issued credential benefits from ongoing tracking. When you configure a licensed position, PSBI tracks the required credentials automatically for every employee in that role.
How it works
License tracking starts with initial verification at hire and continues throughout employment. The system handles expiration monitoring, status checks, and alert delivery automatically.
At hire, licenses are verified through primary source (state boards, certification bodies). Details are captured: number, type, issuing state, expiration date, status.
Verified licenses are automatically added to ongoing tracking. The system monitors for expiration, status changes, and disciplinary actions.
As expiration dates approach, alerts are sent to designated recipients. Alert timing is configurable (90, 60, 30 days before expiration).
Licensing board databases are monitored for status changes and disciplinary actions. Suspension, revocation, or discipline generates an immediate alert.
When an employee renews, the updated expiration date is captured (self-reported with verification or re-verified at the board) and the tracking record updates.
Why it matters
It isn't just administrative convenience, it's risk management. Expired or suspended licenses create legal, financial, and safety liabilities.
Many industries require active, unrestricted licenses as a condition of employment. Working with an expired or suspended license can create regulatory violations and legal liability.
Expired or suspended licenses often indicate lapsed competency requirements or disciplinary issues that pose safety risks to patients, clients, or the public.
Professional liability, malpractice, and general liability policies may be voided if an unlicensed or improperly licensed individual causes harm.
Providers billing Medicare, Medicaid, or private insurance must ensure services are rendered by properly licensed staff. Billing for services by unlicensed staff is fraud.
The stakes
A license lapse is not just an administrative miss. It can affect whether someone may practice, whether work can be billed, and whether the organization can defend the decision to keep them in role.
These are the operational and legal consequences teams are trying to prevent with ongoing tracking.
Alerts
Set alert timelines that give employees and managers enough time to renew before a license lapses.
Sent 90 days (or a configurable period) before expiration, giving time to schedule renewal requirements like continuing education, exams, and applications. Recipient: employee + manager.
Additional reminders at 60, 30, and 15 days before expiration (configurable). Frequency increases as expiration approaches. Recipient: employee + manager + HR.
Sent if the expiration date passes without renewal verification. Flags the employee as non-compliant and may trigger automatic removal from schedule. Recipient: manager + HR + compliance team.
Related services
Initial verification of professional licenses at hire. Verified licenses automatically enroll in ongoing tracking.
Learn more →Monitor OIG, SAM, and state exclusion lists, critical for healthcare and government contractors alongside license tracking.
Learn more →Scheduled full background check reruns that can include license re-verification at defined intervals.
Learn more →Real people
PSBI is owner-operated and US-based, screening organizations since 1995. When a board is slow to report or a renewal needs chasing, a real specialist handles it, not a ticket queue.
FCRA-compliantOwner-operated since 1995Based in Ashland, WIGet started
Tell us the licensed roles you hire for. We'll track every credential from day one, with configurable alerts so nothing expires unnoticed.